CICF Common Grant Report Form
A schedule for when and how to submit your grant report was provided in your grant award letter. If your grant application was submitted using the online grants management system (February 2013 to current), please complete the final report through that system.
The final report should include a full accounting (non-audited) of how Foundation funds and any matching funds were spent. A simple itemization of project-related revenues and expenses is an easy and acceptable accounting format.
The Indianapolis Foundation Library Fund Forms
For grantees of these specific Library Fund grants only, the following forms are available.
A schedule for submitting reports is provided in your grant award letter. Reports should be submitted to firstname.lastname@example.org.
High School Media Centers reporting on grants made for the academic year should use the Library Fund Google Docs tool. For assistance with Google Docs, please contact LaTasha Sturdivant.
This guide is provided as a reference to answer common questions about grants from CICF, its affiliates and funds. All grant-related correspondence and questions should be directed to the grants officer assigned to your grant.
We appreciate recognition of your grant in newsletters, press releases, print materials and on your Web site. Please adhere to guidelines outlined in our Graphic Standards Manual (PDF).
How do I report that our organization has met its match grant requirement?
Your report indicating you have raised your required matching funds should consist of a letter re-stating your matching terms and indicating the total amount you are requesting from the Foundation. You should attach firm documentation of the matching funds such as copies of checks from donors or grant letters from foundations, government agencies and corporations. For Foundation grants under $50,000, gifts under $100 may be listed on a spreadsheet indicating the name of the donor, amount received during the matching period, nature of the contribution (cash, planned gift or in-kind) and date of the gift. For grants of $50,000 and over, gifts under $1,000 may be listed in a similar spreadsheet. Please allow three weeks following that submission for the processing of your payment.
We received a grant from a donor-advised fund; how may we personally contact the donor?
Though we understand the desire to share appreciation with donors, doing so may present the opportunities for potential conflicts. Our policy and federal law prohibits charitable grantees from providing quid pro quo benefits to either the Foundation or its donors as a result of gifts from donor advised funds. Examples of quid pro quo benefits may include, but are not limited to: tickets to public events, seating at fundraising dinners, membership fees, or parking privileges.